Welcome to the Condos at Beech Hill Edit page

👋 NEW OWNERS Welcome to the community!

• Register for full access to the resident website by clicking the registration link in the top-right corner.
• After registering, check your account privacy settings to choose what you share with neighbors. (Note: This site is private—no data is shared externally.)

🛠️ Tap the Welcome tab above to modify your information on the website

🔔 NOTIFICATIONS, SURVEYS and VOTING

• Tap the Notification Bell (upper right) for current surveys/voting and other notifications.
• To track survey/voting results in real time: go to Residents > Surveys/Voting and select your topic of interest.

📝 MEETING MINUTES

Meeting minutes are posted after Board review. You'll receive a notification once they’re published.

🚗 SPEED LIMIT

Speed limit is 20mph on Beech Hill and Ivy Hollow.
⚠️ Please use caution on upper Beech Hill—curves can obscure pedestrians.

🅿️ PARKING RULES

• Mail Building parking is for mail pickup only.
• Visitor parking is for non-residents and must not be used for overnight stays.
• No overnight street parking is permitted.

🏡 Pay Your HOA Dues Securely Online

We’ve partnered with Westfield Savings Bank to provide a simple, secure way to pay your HOA dues. 

• 🏦 Bank Transfer (Westfield Savings Bank ACH) --→

• Automatic withdrawal on the 1st of each quarter.
• To enroll, complete the ACH form found on the list to the right --→ attach a voided check, and drop it in the Black Box. (See side bar ---→  )
• Once enrolled, your condo fee will be withdrawn automatically each quarter — the simplest and most reliable payment method.
• You’ll still receive a “DO NOT PAY” bill before each quarter. This is only a reminder that the Trust will withdraw the funds directly from your account.
• In your personal check register, record the withdrawal as if you wrote a check (without a check number).
• If you need help please contact me at [email protected] or call me at 413-210-5410 and I will do a house visit and set you up)

🧾 Other methods

• Annual payment by check or ACH
• Quarterly paper checks (your check will be submitted via a moble upload creating an ACH)

🐾 Pet Ownership Policy

To maintain a safe, clean, and harmonious living environment for all residents, the following pet ownership policy is in effect:

• Maximum Number of Pets: Each unit may house no more than two (2) domestic pets, limited to dogs and/or cats.
• Size Restriction: Each pet must not exceed 50 pounds in weight at full maturity.
• Leash and Supervision Requirement: All pets must be leashed and under direct supervision when outside the unit. NO Free-roaming pets. 
• Restricted Access: Pets are not permitted in other owners’ limited common areas, including but not limited to front yards, porches, and driveways. Owners must ensure their pets do not trespass or linger in these spaces.
• Breed and Behavior: All pets must be registered with the town of West Springfield, a non-aggressive breed, properly vaccinated, and compliant with local and the Beech Hill Condominiums leash and noise ordinances.
• Registration: Residents must register their pets on our website.
• Responsibility: Pet owners are fully responsible for any damage, noise, or nuisance caused by their animals, and must ensure prompt waste cleanup in all common and your own limited common areas.

Failure to comply may result in fines, revocation of pet privileges, or other enforcement actions as outlined in the association’s bylaws.

📇 CONTACT INFORMATION

All owners must either:

• Register via the resident website, or
• Provide contact info to Trustees: Name, Address, Email.
  This applies even if you do not reside on-site.

📞 WHEN TO CONTACT THE BOARD

📚 You can find the Trust Agreement and full condo regulations under Residents > Trust Documents.

 

        NON-Residents my contact the Trustees through our email [email protected]

Individual owners handle all sales/rentals, any sale/rental must be handled in accordance with our Trust Agreement (The Trust has first right to purchase a unit, rentals must be approved by the Trustee's only 4 rental units are allowed at any given time)

Do not contact the Trustees regarding issues inside your Condo. Except for water intrusion. Otherwise use the Vendor List. 

Notes:

Any vendor working on common property—whether hired by the Trust or by an individual owner—must be approved and must provide a current certificate of insurance naming Beech Hill Condominium Trust as the certificate holder.

Residents can contact the webmaster for help in setting their account up or any other issues relating to this website at [email protected]